Using a wiki to organize your files and documents is fast becoming a norm these days. And a well-constructed wiki does much more than just organize your team’s files into more accessible categories. This innovation also helps in promoting content creation, editing and sharing.

And while creating a wiki can seem cumbersome and expensive, Google Sies helps you complete the process efficiently and at no cost.

To that end, we’ll look at how you can take full advantage of Google Sites to build your wiki and alternative tools you can use in place of Google Sites.

1. Go to Google Sites

First, you need to make sure that you have an active Google Account. If you don’t have one, it takes a few minutes to create a new Google Account.

Next, using your favorite browser, go to Google Drive. Click on the new icon in the left hand corner, click on More > Google Sites. Alternatively, you can go directly to the Google Sites webpage.

To that end, we’ll look at how you can take full advantage of Google Sites to build your wiki and alternative tools you can use in place of Google Sites.

2. Create a New Site

Click the plus sign on the new page to open a blank page where you can start your site-building with Google Sites. Sometimes, clicking Google Sites will automatically open a blank page with a default theme for you to work with.

The panel on the right of this page includes the Insert, Page, and Theme menus. The Insert menu has many tools and widgets to help you build your site. These tools include buttons, images, videos, your table of contents, and a text box for manually typing in your wiki content.

This menu contains content blocks that serve as a template for organizing the files on your wiki. It also includes buttons for adding slides, sheets, forms, charts, and many other documents directly from Google Drive.

The Pages menu lets you track the pages that you create as you work on your wiki. This way, you can easily move from one section to another without wasting time scrolling up or down.

Finally, the Themes menu gives you six different themes that you can choose from. You can also decide to change the colors of these existing themes or create a completely new one.

3. Title and Format Your Wiki

The first thing you should do when creating your wiki is to give it a title. The top of this page provides space for the site title and page title. Your site title can be the general name of your wiki project, while the page title refers to the current section you want to create.

You can change the font size and background to your liking, or even use a different header background for other pages. Otherwise, the background you choose will be the same as the page title, if you don’t want to change it.

There is no limit to the number of pages you can create. However, if you have a lot of pages, it’s best to include a table of contents at the beginning of your wiki. This way, you can always go to the page you want to work on without having to scroll.

4. Add Your Content

Without content that engages your audience, your wiki page won’t be worth viewing. Fortunately, the Insert menu provides several content blocks and page elements to help you display information on your Web pages.

As a result, you can type in a text box, insert pictures, embed links, and even add files from Google Drive.

Formatting your text to include headings and subheadings will make creating a table of contents easier.

5. Publish Your Wiki

After adding all the contents, double-check that they are in the proper format. Proper formatting will ensure that all the files on your wiki are easy to access and follow. Once you’ve confirmed that your content is presentable, it’s time to publish your wiki to the web.

Click the Publish button in the upper-right corner of your Google Sites document. Next, enter the web address of the wiki in the content menu. If you have a domain name, you can add that as well. In addition, you can manage the wiki’s visibility by choosing whether it’s public or to selected individuals with shared links.

1. You need a wiki

You Need a Wiki (YNAW) is a web tool that helps users create a wiki from a Google Drive folder. Its selling point is that it helps you integrate your files into your wiki in 30 seconds or less, providing you with a nested tree menu.

This tool helps you organize your wiki content into a table of contents for easy access. Furthermore, it allows you to make your wiki pages public or private to share them with any of your contacts or team members.